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This article helps you make your presentations, lessons, meetings etc. acessible to all participants including people with disabilities.

Main

Don’t forget, that some of your audience might not be able to:

see well or at all

hear well or at all

move well or at all

speak well or at all

Think about participant’s needs and be open for specific accessibility issues. people might have special accessibility needs that aren’t listed here.

For example: Someone with a physical disability who cannot take notes fast might need to record the session. Someone might need to take breaks at set times to take a rest.

Often speakers don’t know if participants have disabilities.

Useful

Accessible presentations are useful for people without disabilities too.

For example for people with different learning styles and for foreigners, they don’t speak your language well.

Describe visuals in your presentation with an audio podcast. (for blind or visually impaired people)

They will hear it during presentation and also will get the visual information.

Use Computer Aided Real–Time Captioning or Communication Access Realtime Translation (CART) for deaf people. It is useful for people who can understand text better than spoken language, or people whose native language is other.

Organising the Event

Include a question about accessibility requirements and specific needs in registration forms for speakers and participants.

Give accessible area and equipment for speakers and participants.

ensure the all rooms (meeting room, bathrooms, dining room) are accessible for all speakers and participants.

Give information about acceessibility for all participants.

Use adequate sound system and microphones.

Don’t forget good visibility of the speakers and interpreters.

Avoid flashing light or blinding sunlight in the background.

Don’t forget acessibility when planing the shedule.

Accessible Materials

Provide speakers accessibility requirements and information.

Give documents, slides etc. in accessible formats.

Rtf and html are the most flexible electronic formats to meet special needs.

Use other specific formats for example braille or large fonts if needed.

include audio and video records to make all materials fully accessible.